Correspondence Timeline
Communications with Correctional Services Canada (CSC)
An overview of the communication process for research-related purposes. Acronyms used are First Nations, Metis, Indigenous (FN/M/I), Honouring Voices Team (HV), Research Asssistant (RA), Research Ethics Board (REB), University of Calgary (U of C), Access to Information and Privacy (ATIP), Freedom of Information and Protection of Privacy Act (FOIPP), and Correctional Services Canada (CSC).
July 4, 2024
Data Table Feedback Provided
June 20, 2024
Data Table Revisions Received
May 30, 2024
Meeting
May 21, 2024
Meeting Scheduled
May 21, 2024
Meeting Time Proposal
May 14, 2024
Meeting Time Proposal
May 14, 2024
Meeting Time Proposal
RA responds to CSC’s email and provided times that do not work for members of our team.
May 14, 2024
Reply re: Project Brief
CSC Research Team emails RA suggesting the project brief not be published on the website. CSC Research Team requests a meeting to discuss the quantitative research collaboration and the scope of the requested data.
May 6, 2024
Response to Application Approval
Dr. Jennifer Leason responds to the e-mail regarding the approval of the qualitative component of the research project.
April 22, 2024
Qualitative Application Approval
Qualitative application receives approval from the EXCOM Sub-Committee on Research.
April 8, 2024
Reply re: Project Brief
CSC team member notes the CSC team will have to check with their Communications team before agreeing to publish the project brief.
April 4, 2024
Correspondence re: Project Brief
RA emails CSC team asking if project brief can be added to the Honouring Voices website.
March 12, 2024
Project Description Feedback
Feedback on the project description is provided on behalf of the Canadian Association of Elizabeth Fry Societies.
March 11, 2024
Project Description Feedback
Dr. Jennifer Leason provides feedback on the project description.
March 6, 2024
Draft Project Description
CSC drafts a project description for the Profile of Women’s Reproductive Health research project to be included in the CSC Research Plan. Requests feedback from Honouring Voices team is provided by Wednesday, March 13.
February 26, 2024
Meeting
HV team and CSC meet to discuss quantitative data research collaboration.
February 12, 2024
ATIP Request Reply
Received response from ATIP analyst re: final ATIP dataset indicating it is in its final approval stage.
February 15-21, 2024
Follow-ups on Final Data Set
Followed up with ATIP analyst and CSC department re: final ATIP dataset pertaining to total numbers of federally incarcerated women.
February 12, 2024
ATIP Request Reply
RA receives responses for 2 submitted ATIP requests. Copy of Institutional Mother-Child Program Application was received, number of children in Mother-Child Program was denied.
January 30, 2024
Follow-up on Qualitative Application
Followed up with CSC Research Branch regarding the status of our qualitative ethics application.
January 26, 2024
Meeting scheduled
Followed up with CSC Research Branch and scheduled a meeting for February 26, 2024.
January 23, 2024
Meeting time proposal
CSC e-mails with suggested times for our meeting re: quantitative collaboration.
January 22, 2024
Request Acknowledgment
RA receives confirmation receipt from ATIP analyst.
January 16, 2024
Request Acknowledgment
RA receives confirmation receipt from ATIP analyst.
January 16, 2024
ATIP Request Resubmission
RA submits ATIP request re: application form for Mother-Child Program due to system error at first submission.
January 10, 2024
Follow-up on ATIP Requests
RA put in 2 separate ATIP requests re: number of children per woman in Mother-Child Program and requested a copy of the offender application form for the Mother-Child Program. E-mailed ATIP due to not receiving confirmation for 1 request.
January 9, 2024
Reply on Collaboration
RA receives response from Research Branch re:collaboration opportunity. Several of their team members are away on data collection and meetings will be scheduled upon their return.
January 3, 2024
Follow-up on Collaboration
RA emails CSC’s Research Branch to follow-upon collaboration opportunity re: quantitative data analysis.
December 15, 2023
ATIP Request Reply
RA receives response for ATIP request data pertaining to numbers of incarcerated mothers, their children and ages, which stated CSC does not collect data on children.
December 7, 2023
ATIP Request Reply
RA receives ATIP Request data pertaining to Mother-Child Program enrolment numbers for all federally incarcerated women.
December 4, 2023
ATIP Request Reply
RA receives ATIP request data pertaining to Mother-Child Program funding allocations per institution.
November 27, 2023
Reply re: Data Discrepancy
CSC Analyst emailed the response from the Office of Primary Interest on the ATIP data discrepancy.
November 23, 2023
Qualitative Ethics Application Resubmission
HV Team re-submits qualitative ethics application to CSC.
November 21, 2023
Meeting
HV team meets with CSC Research Team regarding quantitative collaboration opportunity.
October 10, 2023
Reply re: Discrepancy
Received response from CSC Analyst that they reached out to the Office of Primary Interest regarding the discrepancy.
October 3, 2023
Contact re: Discrepancy
RA e-mails ATIP Analyst re: last received dataset, as there was a discrepancy between data received on September 25 and April 18, both pertaining to enrolment for FN/M/I mothers in the Mother-Child program.
September 29, 2023
Ethics Applications Reply
RA receives comments from CSC Research Branch regarding both ethics applications. Recommended a collaboration between research teams on the quantitative application.
September 25, 2023
ATIP Request Reply
RA receives e-mail from analyst regarding ATIP Request on enrolment numbers for FN/M/I children in Mother-Child program. Received data on enrolment numbers for mothers.
August 17, 2023
Confirmation of Receipt
RA receives confirmation e-mail from CSC re: previous e-mail.
August 15, 2023
HV Team Submits Documents
RA submits both REB certificates and a few team member CVs to CSC.
August 1, 2023
ATIP Request Reply
RA receives data regarding ATIP request on “Time Spent in Mother-Child Unit for FN/M/I Mothers.”
August 1, 2023
Proposal in Queue
RA receives response from Partnerships and Knowledge Mobilization indicating our proposal is in queue for review, and requirements re: data access need to be assessed prior to the creation of an agreement.
July 26, 2023
Data Sharing Agreement
Following U of C REB Review, RA e-mails CSC regarding the creation of a data sharing agreement.
July 21, 2023
Ethics Application Reply
RA receives e-mail from Partnerships and Knowledge Mobiliztion Unit at CSC confirming application had been received. Requested additional information, including CVs from team members and U of C REB Certificate.
July 14, 2023
Ethics Application
HV Team submits quantitative ethics application to CSC.
July 10, 2023
Ethics Application
HV Team submits qualitative ethics application to CSC.
June 21, 2023
CSC Reply
RA receives response from CSC Analyst and Team Leader stating they did not identify any records related to enrolment status of children of FN/M/I mothers in Mother-Child program.
June 21, 2023
CSC Reply
RA receives response from CSC Analyst and Team Leader stating they did not identify any records related to Mother-Child Program application approvals.
June 20, 2023
CSC Reply
RA receives response from CSC Analyst and Assistant Deputy Director stating collective data regarding pregnancies is not collected by CSC.
June 16, 2023
CSC Reply
RA receives response from CSC Analyst and Team Leader stating information on children is not available.
May 29, 2023
CSC Reply
RA receives response from CSC Analyst and Assistant Deputy Director stating information on maternal health is not available.
May 25, 2023
Further Information Requests
Submitted 9 Access to Information and Privacy Requests (included in project plan).
May 16, 2023
Follow-up Response
RA receives response to follow-up question, along with contact information for CSC contact for Mother-Child program.
May 16, 2023
Data Request Response
RA receives response from Access Clerk and the Office of Primary Interest stating the flag is the only way to track participation.
April 19, 2023
Data Request Follow-up
RA follows up with CSC Access Clerk with question re: enrolment numbers, requesting data for number of women vs. flags.
April 18, 2023
Data Received
RA receives e-mail from CSC Access Clerk with data on enrolment numbers for FN/M/I mothers in Mother-Child program.
March 13, 2023
Data Received
RA receives e-mail from CSC Access Clerk with data on funding allocations to the institutional Mother-Child program.
March 2, 2023
Application Amendment Request
CSC Analyst e-mails RA requesting to ament data request.
February 23-34,2023
Data Requests Placed
RA submits 3 separate requests for CSC data vis the Access to Information and Privacy Act.
February 17, 2023
FOIPP E-mail Reply
CSC Correspondent for Access to Information and Privacy Act responds to e-mail regarding FOIPP request. Provides information on how to put in an application.
February 17, 2023
Application Process Discussion
HV team members meet with research Branch and other CS staff members to discuss external application process.
February 14, 2023
FOIPP Data Correspondence
RA e-mails CSC Access to Information and Privacy Act’s Correspondent regarding FOIPP data.
February 9, 2023
E-mail response
CSC Research Branch responds to e-mail after a follow-up on February 7, 2023, stating the questions can be raised during the upcoming scheduled meeting.
January 18, 2023
Meeting Occurs
Two HV team member meet with CSC team member to discuss quantitative data.
January 12, 2023
Security Clearance Discussion
RA e-mails CSC Research Branch to request information on security clearances and classifications for research application purposes.
January 11, 2023
Meeting Request
HV team member e-mails CSC team member, requesting a meeting to discuss the quantitative data component of the project.
January 3, 2023
CSC Offers Compensation Recommendations
CSC Research Branch responds to e-mail regarding participant compensation with recommendations (i.e., donation to Inmate Welfare Committee).
December 7, 2022
RA contacts CSC
RA e-mails CSC Research Branch with inquiry regarding participant compensation.
November 10, 2022
CSC Returns Reports
CSC Research Branch responds to e-mail with full text reports.
November 8 2022
RA Contacts CSC
March 7, 2022
HV/CSC Meeting
Members of the HV team met with CSC Research Branch staff. It was determined that the team should get started on the CSC application process.